Nowadays, the traditions of sending letters have almost obsolete. Instead of that electronic mailing system takes place, and people like to avoid the exertion of sending physical letters. Therefore, to enhance the practice, Electronic Data Interchange (EDI) came into existence. Mainly business organizations have embraced this electronic process to shift from paper into paperless. Generally, business documents are transmitted from one computer to other with the help of this EDI process. However, there is a standard format for each EDI processed data. To complete the entire process, a person needs to complete several steps. There are three steps after which data transmission through EDI completes and both the business organization receives important documents. While the first step includes preparing the document, the second step completes the collected data and the last step conducts the final transmission of documents to respective recipients. Generally, EDI consists of three basic substances such as envelope, data element, and segments. These substances undergo a formatting process as per the terms and conditions of a specific EDI model.
Although due to advanced technology, the usage of physical letters has almost become obsolete, instead of the tradition of sending mail takes place. However, it is still too involved in human beings. As a result, if a person forgets to reply, there is a lack of reply, ultimately unable to resolve the problem. With EDI, the recipient can easily get necessary documents without wasting time, which happens within a fraction of a second. However, EDI sends and receives data in a specific format. The necessity of such a standard format took place as there is no human being operates in between. Such a specific format has been introduced to data transmission to make it readable to a computer. As a result, the standard format translates the encrypted data properly to other computers, and only because of this another computer can easily understand all about the transmitted document. One common instance of the format of the document is dd-mm-yy, which every computer understands. The most important standard format includes:
Different Types of Standards: ANSI, TRADACOMS, ebXML, and EDIFACT are some of those formats which also upgrade with different versions with the advancement of technology. When two entities decide to transfer data, they need to use the same version of the standard format.
Requirement of the Translator: During transmission, there comes an important process such as translation. Therefore, a translator is necessary between two recipients. Two organizations can develop their translating software or use a common one to understand the transmitted data.
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